Job Description

We are seeking a highly organized and professional Front Desk Receptionist and Executive Assistant to work full-time and join our team. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring a smooth and efficient office environment for the team. If you are organized and have great people skills, and if this posting sounds like a job you’ll love, we highly encourage you to apply. Responsibilities:

• Client and Visitor Reception: Greet clients and visitors in a warm, professional, and courteous manner, ensuring a positive first impression.
• Phone Management: Answer and direct phone calls promptly and accurately, handling inquiries with professionalism and efficiency
• Scheduling: Manage and maintain the office calendar, scheduling appointments and meetings for attorneys and staff
• Administrative Support: Perform various administrative tasks, including filing, scanning, and organizing legal documents
• Mail and Courier Handling: Manage incoming and outgoing mail and couriers
• Office Organization: Maintain a clean, organized, and professional reception area, as well as manage and order supplies
• Customer Service: Provide exceptional customer service to all clients and visitors
• Confidentiality: Maintain the confidentiality of client information

Qualifications:

• Experience working in a customer-oriented atmosphere
• High school graduate, G.E.D. recipient, or equivalent
• Excellent active listening, interpersonal, and communication skills
• Available Full-Time
• Excellent communication skills (written and verbal)
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize tasks effectively
• Professional and friendly demeanor
• Ability to maintain confidentiality

About Company: We are a collaborative team of professionals. We work hard and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events. Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Job Tags

Full time, Work at office,

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